Create Your First Sync

Creating a sync takes under a minute: pick a sync type, select the calendars, choose which event fields to copy, and submit. The initial copy runs immediately, and from then on every new event, edit, and deletion propagates automatically in seconds — Calendox reacts to provider push notifications rather than polling on a schedule.

A one-way sync copies events from one source calendar into one or more targets; a multi-way sync keeps two or more calendars mutually identical. Both work across providers — Google to Outlook, Outlook to Google, or within one provider.

Prerequisites

At least two imported calendars — see Connect Google Calendar or Connect Microsoft Calendar — and an available sync slot on your plan. For a one-way sync, the source and target must come from different connected accounts.

Steps

1. Go to Sync

In the dashboard, click Sync in the sidebar.

2. Click "Create Sync"

Click the + Create Sync button in the top right corner.

3. Choose a label and sync type

Enter a Sync Label to identify the sync, then select One-way (events flow from source to target only) or Multi-way (all selected calendars stay mutually in sync). A live preview on the right shows how each mode behaves.

4. Select calendars

For a one-way sync, pick exactly one calendar under Source Calendars and one or more under Target calendars. For a multi-way sync, pick two or more calendars under Sync Calendars. Your Google and Outlook calendars all appear in the same list — mixing providers is fine.

5. Configure sync properties

Choose what each synced copy carries:

• Sync Properties — which event fields to copy: Event Title, Description, Participants, Location, and Meeting (the meeting link). Unticked fields are left off the copies.
• Clone Identifier — a short label stamped on synced copies so you can tell them apart from originals in the target calendar.
• Private Events — mark synced copies as private, hiding their details from others who can see the target calendar.
• Disable Reminders — synced copies are created without notifications, so you're not reminded twice for the same event.

Click Submit to create the sync.

What happens next

• The sync starts in Pending while the initial copy runs, then switches to Active. Large calendars take longer on this first pass.
• From then on, new events, edits, and deletions propagate automatically within seconds of the change — see Sync status for every status value.
• Synced copies appear in the target calendar carrying your clone identifier, and in the Unified Calendar alongside the originals.

What are the rules for combining calendars?

Troubleshooting

• The sync stays in Pending for more than a few minutes. Large calendars can legitimately take a while on the first pass; if nothing changes, follow the sync status guide.
• "One or more selected calendars are already part of a sync." A calendar can belong to only one sync, and disabled or failed syncs still count. Delete the existing sync first, then create the new one.
• "Cannot sync calendars from the same connected account." Pick calendars that live in different connected accounts — the account pickers already hide most invalid combinations.
• A calendar is missing from the selection list. It either isn't imported yet (import it from Dashboard → Accounts) or — in a one-way sync — belongs to the same connected account as a calendar you already picked on the other side.
• Sync creation is blocked by your plan. Every sync occupies a plan slot regardless of status — delete Disabled or Failed syncs to free slots, or see Plans and billing.

Next steps

• One-way sync and Multi-way sync — how each mode handles events in depth
• Sync status — what Pending, Active, Disabled, and Failed mean
• What is Bookings? — with calendars connected, let people book time with you